Module · Cost Reports
Cost Reporting Software for Construction Consultancies
One PCSR per project, consolidated across your portfolio. Committed, anticipated, and forecast cost — updated live, not monthly.
Cost Report · PCSR
Imperial House — Phase 2
Committed
£886k
Anticipated
£888k
Forecast
£898k
+1.4% vs target
Why most consultancies still struggle
The PCSR is the most-asked-for report. And the most painful to produce.
Every QS firm, PM consultancy, and project controls team builds the project cost summary report monthly. Most do it in Excel, which means three things.
Two days a month, every month
Committed cost from POs, anticipated from variations, forecast from cashflow — all stitched by hand. By the time the PCSR is signed off, the data is two weeks old.
No portfolio view
You have one PCSR per project, in one workbook per QS, in one folder per Director. Nobody can answer "what is our total committed cost across live projects?" in less than an hour.
Errors compound silently
A formula breaks in a single linked cell on a 60-line spreadsheet. Nobody notices until the variance reconciliation in three months. By then, the client has seen the wrong number.
How it looks
The PCSR your QS team would build if they had a week.
Live committed, anticipated, forecast, and out-turn — by package, by project, across your portfolio. Variance flagged automatically. No formula maintenance.
Cost Report · PCSR
Imperial House — Phase 2
Committed
£886k
Anticipated
£888k
Forecast
£898k
+1.4% vs target
What's inside
Built around the four cost categories every PCSR must distinguish.
Committed cost from POs
Every purchase order issued through Projavio is automatically committed. No re-keying, no reconciliation; the committed column updates the second a PO is approved.
Anticipated cost from variations
Approved and pending variations flow into the anticipated column with a clear lineage back to the source variation. Approve a variation → the PCSR updates.
Forecast from cashflow
Forecast cost ties into the project cashflow S-curve. As the programme moves, forecast moves. The QS does not maintain two views of the same data.
Out-turn at completion
Locked at project closeout with full trail. The historical PCSR — including every variation, every PO, every forecast revision — is queryable forever.
Cross-project consolidation
One workspace. Every project. Roll up committed/anticipated/forecast across 5 or 50 projects in one click. Filter by client, sector, director, or stage.
Variance and exceptions
Anticipated vs committed gap > X% flags automatically. Forecast vs target gap > Y% flags automatically. Your QS sees what needs attention; the rest stays quiet.
Who uses it
Built for the people producing the PCSR — and the people reading it.
Quantity Surveyors
Stop rebuilding the workbook every month. Add a PO, the PCSR updates. Approve a variation, the PCSR updates. Spend the day doing commercial work, not formula maintenance.
Commercial Managers
See every live PCSR in one screen. Spot the project drifting before it becomes a £100k surprise. Ask the question once, get an answer in three clicks.
Directors / Partners
Portfolio variance against target, by client, by sector, in one view. The PCSR your client wants and the dashboard your board wants — same data, two surfaces.
See your next PCSR build itself.
A 30-minute demo on a real project of your choosing — bring a workbook and we'll show you what it looks like in Projavio.
Frequently asked questions
How is this different from doing the PCSR in Excel?
Same numbers, no formula maintenance, no broken links. Committed comes from POs the moment they're raised, anticipated from variations the moment they're approved, forecast from the cashflow you already maintain. The PCSR is a view, not a workbook.
Will my QS team actually use it?
Most teams find Projavio replaces their existing PCSR workbook within the first two weeks because the time saving is immediate. We'll help your team migrate in your first week — including importing your current workbook structure.
Can it handle our specific contract types?
Projavio is built for UK construction consultancies, including JCT and NEC contracts. Variation lineage, programme impact, and cost categories all map to standard UK contract terminology.
Do you handle multi-currency or international projects?
GBP is the default. Multi-currency is on the roadmap and available on the Enterprise plan today. Talk to us if your portfolio is materially multi-currency.
How does committed cost flow from purchase orders?
When a PO is issued in Projavio, it's committed in the PCSR the same second. Each PO line maps to a package; the committed column rolls up automatically. If you raise POs outside Projavio, you can import them via CSV or a flat-file sync.
What happens to historical PCSRs at project completion?
Locked at closeout with full trail. The PCSR for a closed project is queryable forever — variations, POs, forecast revisions all archived against the closed project. Auditable for years.
Can the client see the PCSR?
A redacted client-facing view is available via the Projavio Client Portal. Toggle which columns and packages the client sees; everything else stays internal.
Replace your PCSR workbook in week one.
The PCSR you ship next month, built from your live data, without an Excel file in sight.